Fee

[Article 1/1 of the law of 15 December 1980 and articles 1/1 to 1/2/1 of the royal decree of 8 October 1981]

Why do I have to pay a fee?

The fee covers the administrative costs for processing an application for a visa D or an application for residence.  By way of derogation, some foreigners are exempt from this (free of charge). On the other hand, some applications are not subject to a fee. 

I did not pay a fee.  Will my application be processed?

No. Your application is inadmissible and will not be processed, unless you are exempted (free of charge) or your application is not subject to a fee.

How much is the fee?

You have several amounts depending on the purpose of the application. (Read more about it below.)

My application was rejected. Do I have to pay a new fee when I lodge a new application?

Yes. The fee must be paid per application. You will therefore have to pay a new fee if you are not exempt or if your new application is subject to a fee.

My application concerns several people. Do I have to pay one or more fees?

Yes. The fee must be paid per person. You will therefore have to pay one fee per non-exempt person.

However, if an application is lodged by a single family, this family will only pay one fee if the partners are married or legal cohabitants and the application was lodged jointly and on the same legal basis for all members of the family.

To whom should I submit the proof of payment of the fee?

You have to submit the proof of full payment of the fee at the time of your application, either to the diplomatic or consular post (application for a D visa), or to the municipal authority of the place of residence (application for a residence permit), or to the competent regional authority (combined authorisation). 

How do I prove payment of the fee?

You can present proof of a transfer to the Immigration Office account, a bank record showing the money transfer, or any other document clearly indicating the amount of the fee, the date it was made, the identity of the person applying for a visa or the stay (Last name First name Nationality Date of birth (DDMMYYY) and the definitive nature of the money transfer to the Foreigners' Office account.

Will the fee be refunded if the application is rejected?

No. The fee will not be refunded if the application for a D visa or an application for residence is rejected. The fee will however be refunded if you paid it by mistake.  

I paid a fee in error. Will the fee be refunded?

Yes, but you must follow the procedure described in "Refund of fees" (standard form, reasoned request and proof(s) of payment of fees).  

 

 

There are several amounts, depending on the purpose of the application. These amounts are linked to the consumer price index of the Kingdom and are adjusted on 1 January each year.

 

As of 26 May 2022, the amount of the fee is set as follows:

Free of charge:

  • Foreigner under 18 years of age;
  • A recognized stateless person who has lost his or her nationality against his or her will and who demonstrates that he or she cannot obtain a legal and permanent residence permit in another State with which he or she has ties.

126 euro:

  • Application for a work and residence permit (single permit) - Article 61/25-1 of the law of 15 December 1980;
  • Application for a work and residence permit as a highly-qualified worker - Article 61/26 of the law of 15 December 1980;
  • Application for a residence permit of more than 90 days for a foreigner who wishes to conduct a research project, as a researcher, under a hosting agreement signed with an accredited research institute - Article 61/11 of the law of 15 December 1980, except (b);
  • Application for a residence permit of more than 90 days as a seasonal worker - Article 61/29-4 of the law of 15 December 1980;
  • Application for a residence permit of more than 90 days as an intra-corporate transferee - Article 61/34 of the law of 15 December 1980;
  • Application for a residence permit of more than 90 days for long-term mobility as an intra‑corporate transferee - Article 61/45 of the law of 15 December 1980.

168 euro:

  • Application for a residence permit of more than 90 days for a foreigner holding a valid "long‑term resident - EU" residence permit issued by another Member State of the European Union on the basis of Directive 2003/109/EC - Article 61/7 of the law of 15 December 1980, except (b);
  • Application for authorisation to return submitted by a foreigner who holds a valid Belgian residence or establishment permit and who has been absent from the Kingdom for more than one year - Article 19, § 2, of the law of 15 December 1980, except (f) and (g);
  • Application for the re-acquisition of long-term resident status after the loss of the right of return - Article 19, § 2, of the law of 15 December 1980, except (f) and (g).

181 euro:

  • Application for a residence permit for the family members of a Belgian citizen - Article 40ter of the law of 15 December 1980, except (a) and (h);
  • Application for a residence permit of more than 90 days for family members of a foreigner authorised to stay in Belgium for an unlimited period of time, or authorised to settle in Belgium (B, C, D, F, F+ or K card) - Article 10, § 1, paragraph 1, 4° to 6° of the law of 15 December 1980, except (a), (e) and (f);
  • Application for a residence permit of more than 90 days for the family members of a foreigner authorised to stay in Belgium for a limited period of time (A, H or L card) - Article 10bis, § 2 of the law of 15 December 1980, except (a) and (f);
  • Application for a residence permit of more than 90 days for the family members of a foreigner authorised to stay in Belgium as a student (A card) - Article 10bis, § 1, of the law of 15 December 1980, except (a) and (f);
  • Application for a residence permit of more than 90 days for a foreigner whose right of residence has been recognised by an international treaty, by a law or by a royal decree - Article 10, § 1, paragraph 1, 1° of the law of 15 December 1980, except (a), (e) and (f);
  • Application for a residence permit of more than 90 days for a foreigner who meets the conditions set out in the Belgian Nationality Code to re-acquire Belgian nationality - Article 10, § 1, paragraph 1, 2° of the law of 15 December 1980, except (a), (e) and (f);
  • Application for a residence permit of more than 90 days for a woman who, through marriage or following the acquisition of a foreign nationality by her husband, has lost her Belgian nationality - Article 10, § 1, paragraph 1, 2° of the law of 15 December 1980, except (a), (e) and (f).

201 euro:

  • Application for a residence permit of more than 90 days submitted to a Belgian diplomatic or consular post (visa D) (study in a private higher education institution, au pair, professional card or proof of exemption, Working Holiday Scheme, annuitant, humanitarian reasons, etc.) - Article 9 of the law of 15 December 1980, except (b), (c), (d) and (f).

208 euro:

  • Application for a residence permit of more than 90 days for a foreigner who wishes to stay in Belgium as a student in a public higher education institution - Article 60 of the law of 15 December 1980, except (b).

313 euro:

  • Application for a residence permit of more than 90 days submitted in Belgium (exceptional circumstances) - Article 9bis of the law of 15 December 1980, except (b).

In case of application for a change of status, or application for a return visa after the loss of the right of return: application of the amount corresponding to the requested status.

 

(a) Unless the applicant is an unmarried disabled child over the age of 18, provided he or she submits a certificate from a doctor approved by the Belgian diplomatic or consular post stating that he or she is unable to support himself or herself because of his or her disability: free of charge.

(b) Unless the applicant is a foreigner who provides proof that he or she holds a scholarship granted by a body or authority referred to in article 1/1 of the Royal Decree of 8 October 1981 using a standard form in accordance with the model laid down by the Minister or a certificate issued by the Directorate-General for Development Cooperation and Humanitarian Aid of the Federal Public Service for Foreign Affairs, Foreign Trade and Development Cooperation: free of charge.

(c) Unless the applicant is a foreigner who has been admitted to the resettlement procedure under a resettlement scheme supervised by the United Nations High Commissioner for Refugees: free of charge.

(d) Unless the applicant is an indigent alien and can prove this by means of an exemption from consular fees granted by the diplomatic or consular post based on justified indigence, provided he or she does not have to prove sufficient means of subsistence in the context of his or her application: free of charge.

(e) Unless the applicant is a family member of a foreigner who has refugee status or subsidiary protection status: free of charge.

(f) Unless the applicant is a beneficiary of the Agreement creating an association between the Republic of Turkey and the European Economic Community signed on 12 September 1963: free of charge.

(g) Unless the applicant is a beneficiary of refugee status or a family member of a foreigner with refugee status: free of charge.

(h) Except applications submitted by family members of a Belgian citizen who has exercised his or her right to free movement in accordance with the Treaty on European Union and the Treaty on the Functioning of the European Union: free of charge.

 

The fee must be paid in euro (€) by the applicant or a third party to the account of FPS Home Affairs, Immigration Office, Boulevard Pacheco 44, 1000 Brussels.

IBAN: BE57 6792 0060 9235
BIC: PCHQBEBB
Bank: BPOST SA, Centrum Monnaie (without number), 1000 Brussels

The payment reference must have the following structure : Name Forename Nationality Date of Birth (DDMMYYYY) of the applicant.

Please note: if you forgot the payment reference or made a mistake (for example you mentioned your identity instead of the identity of the applicant), you should not request a refund of the fee and should not make a new payment. Send an e-mail and a proof of payment to the infodesk of the Immigration Office (infodesk[at]ibz.fgov.be). The Immigration Office will then contact the embassy/the consulate of Belgium or the competent municipal authority.

Read more about it below (Refunf of the fee).

When to submit proof of payment of the fee?

The applicant must present a valid proof of the full payment of the fee at the time of submitting his/her application to the Belgian diplomatic or consular post (application visa D), or to the municipal authority of the place of residence (application for residence), or to the competent regional authority (combined authorisation).

What proof should I present?

You can present proof of a transfer to the Immigration Office account, a bank record showing the money transfer, or any other document clearly indicating the amount of the fee, the date it was made, the identity of the person applying for a visa or the stay (Last name First name Nationality Date of birth (DDMMYYY) and the definitive nature of the money transfer to the Foreigners' Office account.

What happens if the applicant fails to submit the proof of payment?

If the applicant fails to submit the proof of full payment of the fee, the (diplomatic/consular) post or the municipal authority will declare his/her application inadmissible (annex 42*).

If the applicant does submit the proof of payment of the fee, but the transferred amount is not sufficient, the (diplomatic/consular) post will declare his/her application temporarily inadmissible (annex 43*). The applicant has 30 days to submit the proof of payment of the balance  (= difference between the amount paid and the amount of the fee). If the applicant fails to submit the proof of payment of the balance within this time limit, the (diplomatic/consular) post or the municipal authority will declare his/her application permanently inadmissible (bijlage 42*). The amount already paid will not be refunded.

An inadmissible application will not be processed.

*The annexes mentioned in this text are the annexes to the Royal Decree of 8 October 1981 on access to the territory, residence, settlement and removal of foreign nationals.

When can a refund be requested?

A refund can be requested from the Immigration Office in the following cases:

  • The fee was paid by mistake; (Explain the mistake you have made)
  • The fee was paid for an application lodged between 2 March 2015 and 26 June 2016;
  • The fee was paid for an application lodged between 1 March 2017 and 2 June 2019. In this case only the surcharge of the fee will be refunded.

What to do in case of forgetfulness or error in the payment reference?

If you forgot the payment reference or made a mistake (for example you mentioned your identity instead of the identity of the applicant), you should not request a refund of the fee and should not make a new payment. Send an e-mail with the information about the visa or residence application (on which date and in which embassy or municipality was the application submitted?) and a proof of payment to the infodesk of the Immigration Office (infodesk[at]ibz.fgov.be). The Immigration Office will then contact the embassy/the consulate of Belgium or the competent municipal authority.. 

If you already made a second payment with the correct payment reference, you can request a refund for double payment. Please attach the two payment receipts with this request for fee refund.  

How do I request a refund?

In any case, the person who requests the refund must respect  the following rules:

  • Fill in a form "Request for Fee Refund" completely and legibly (capitals);
  • Sign the form (manual or digital signature);
  • Explain why you are requesting the refund
  • Attach the proof of payment of the fee for which full or partial refund is requested. If you have paid twice in error, attach both proofs of payment;
  • Send the completed and signed form and the proof of payment to the address remboursement[at]ibz.fgov.be, preferably in PDF-format.

=> A REQUEST FOR REFUND = A MAIL to the address remboursement[at]ibz.fgov.be, with a form '"Request for Fee Refund" completed and signed in PDF-format and a proof of payment  in PDF-format. 

If the person who requests the refund of the fee is not the person who paid the fee, the request for refund must be accompanied by two additional documents:

  • the authorisation to refund the fee to a third party, signed by the person who paid the fee;
  • a copy of the identity or residence document of the person who paid the fee.

If the request for a refund is justified, the Immigration Office will inform the applicant.   As a rule, the fee will be refunded within 6 to 8 weeks of this information to the applicant.  

Forms that must be used for a refund request:

  • Request for a refund of a fee paid by mistake 
  • Request for a refund of a fee paid for an application lodged between 2 March 2015 and 26 June 2016 
  • Request for a refund of the surcharge of a fee paid for an application lodged between 1 March 2017 and 2 January 2019.  

Points of attention:

If the refund application form is incomplete or illegible, the Immigration Office will not process the application and will send the documents back to the sender;

If the refund application form is not signed, the Immigration Office will not process the application and will send the documents back to the sender;

If the refund application form is sent without the form "Request for Fee Refund", without proof of payment or sent to another address than remboursement[at]ibz.fgov.be, the Immigration Office will not process the application and will send the documents back to the sender.