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Administrative fee

Administrative fee


Administrative fee

The administrative fee covers the administrative cost of processing a visa D application (national long stay visa) or a residence application (for a stay of more than 3 months).

The administrative fee is payable per person and per application. In other words, if an application concerns several people, each person who is not exempted from payment has to pay the fee. Moreover, if an applicant who is not exempted from payment submits several applications, he/she will need to pay the administrative fee on each occasion.

The administrative fee charged depends on the purpose of the application.

Proof of payment of the full administrative fee must be provided when the visa or residence application is submitted. Without this, the application cannot be taken into consideration.

If the application is rejected, the administrative fee is not reimbursed. However, if the fee is paid by mistake, you may ask the Immigration Office for reimbursement.

Fee waivers

The administrative fee is not payable if the applicant:

  • is aged under 18;
  • is a citizen of the European Union or of the European Economic Area applying for a registration certificate, or a Swiss citizen applying for a foreigner's identity card (article 42, law of 15/12/1980);
  • is a family member of a citizen of the European Union or the European Economic Area applying for a residence permit OR a family member of a Swiss citizen applying for a foreigner's identity card (article 42, law of 15/12/1980);
  • is a family member of a Belgian citizen who exercises or who has exercised his/her right of free movement, and are applying for a residence permit, i.e. a family member of a Belgian citizen who is returning or has returned to Belgium after residing legally for more than 3 months in another member state of the European Union. However, in order to be exempted from payment of the fee, you must have been part of the household of this Belgian citizen in the other member state of the European Union (article 42, law of 15/12/1980);
  • is applying for asylum or subsidiary protection;

  • is applying to reside in Belgium as the spouse or partner of a foreigner to whom Belgium has granted refugee status or subsidiary protection (articles 10 or 10bis, law of 15/12/1980);

  • is applying to reside in Belgium as the father or mother of a foreigner who is aged under 18 and to whom Belgium has granted refugee status or subsidiary protection (articles 10 or 10bis, law of 15/12/1980);

  • is applying to reside more than 3 months in Belgium for medical reasons (article 9ter, law of 15/12/1980);
  • submits a https://dofi.ibz.be/_layouts/images/icpdf.pngformulaire-type (.pdf) - Standard form (Eng) (.pdf) confirming that he receives a scholarship or fellowship from an authority or institution indicated in article 1er/1 of the royal decree of 08/10/1981 and are applying to reside more than 3 months in Belgium in order to study and/or carry out research (read more here) ;
  • is applying to reside in Belgium as the single handicapped child aged over 18 of a Belgian citizen or of a foreigner authorized to reside in Belgium for an unlimited period (card B, C, D, F or F+) or temporarily (card A or H). However, in order to be exempted from payment of the administrative fee, you need to submit a certificate issued by a doctor accredited by a Belgian embassy or consulate, indicating that you are unable to support yourself because of your handicap (articles 10, 10bis or 40ter, law of 15/12/1980);

  • is a beneficiary or family member of a beneficiary of the EEC-Turkey association agreement, signed on 12/09/1963 (= a Turkish citizen who comes to work in Belgium).

Fee payable

Unless the applicant is exempted from payment of the administrative fee, he needs to pay 62 € when:

  • he is applying to reside more than 3 months in Belgium after having obtained long term resident status in another member state of the European Union (article 61/7, law of 15/12/1980);
  • he is applying for residence as the family member of a foreigner authorized to reside for more than 3 months in Belgium after having obtained long-term resident status in another member state of the European Union. However, in order to be exempted from payment of the administrative fee, the applicant must have been part of the long-term resident's household in this member state (articles 10 or 10bis, law of 15/12/1980).

Unless the applicant is exempted from payment of the administrative fee, he needs to pay 204 € when:

  • he is applying for residence as the spouse or partner of a foreigner who is authorized to reside in Belgium for an unlimited period (card B, C, D, F or F+) (article 10, law of 15/12/1980);
  • he is applying for residence as the spouse or partner of a foreigner who has temporarily residence in Belgium (card A or H) (article 10bis, law of 15/12/1980);
  • he is applying for residence as the spouse, partner or non-handicapped descendent aged over 18 of a Belgian citizen who does not or has not exercised their right to free movement (Cf. definition in Exemptions) (article 40ter, law of 15/12/1980); 
  • he is applying for residence as the father or mother of a Belgian child aged under 18 (article 40ter, law of 15/12/1980);
  • he is applying to reside more than 3 months in Belgium in order to study in a higher education institution that is organized, recognized or subsidized by the public authorities (article 58, law of 15.12.1980);
  • he is applying for a change in status and this new status is subjected to an administrative charge of 204 €;
  • his right of residence is recognized by an international treaty, law or royal decree (article 10, §1,1°, law of 15/12/1980);
  • he meets the legal requirements to re-acquire Belgian nationality (article 10, §1, 2°, law of 15/12/1980);
  • she lost Belgian nationality on marriage or because her husband acquired a foreign nationality (article 10, §1,3°, law of 15/12/1980);
  • he left Belgium with a valid registration certificate issued within the framework of a family reunion procedure and is requesting a return visa.

Unless the applicant exempted from payment of the administrative fee, you need to pay 358 € when:

  • he is applying to reside more than 3 months in Belgium in order to carry out professional activities, study in a private educational institution, carry out research, or for humanitarian reasons etc. (articles 9, 9bis, 61/11 and 61/27, law of 15/12/1980 - article 25/2, Royal Decree of 08/10/1981);
  • he is applying for a change in status and this new status is subjected to an administrative fee of 358 €;
  • he is applying for authorization to return to Belgium after an absence of more than one year (article 19, §2, law of 15/12/1980 & Royal Decree of 07/08/1995);
  • he is applying to re-acquire long-term resident status after a long absence (article 19, §2, law of 15/12/1980);
  • he left Belgium and wishes to return, but his residence permit (card A, B, C, D or H) is no longer valid (return visa).

Payment

The administrative fee must be paid in € (euros) into the bank account of SPF Intérieur, Office des Etrangers, boulevard Pacheco 44, 1000 Brussels.

IBAN: BE57 6792 0060 9235

BIC: PCHQBEBB

Bank: BPOST SA, Monnaie Centre (no number), 1000 Brussels

When making the payment, you must quote the applicant's surname, first name, date of birth and nationality in the following format: SurnameFirstnameNationalityJJMMAAAA.

Proof of payment

Valid proof of payment of the full administrative fee must be provided when the applicant submits his visa D application (at the Belgian diplomatic post or consulate) or residence application (at the town hall of your municipality of residence).

Example: If you have made a transfer, you should provide the relevant bank statement or a proof of transfer stamped by the post office.

If the applicant does not provide proof of payment, his visa application will be deemed inadmissible and will not be examined. The diplomatic post or the town hall will give him an Annex 42 document informing him of this.

If the applicant provides valid proof of payment, but the amount paid is insufficient, the diplomatic post or the town hall will give him an Annex 43 document informing him of this. He then has 30 days in which to pay the amount still due and provide proof of payment. If he does not provide proof of payment of the amount still due within 30 days, his visa application will be deemed inadmissible and will not be examined. The diplomatic post or the town hall will give him an Annex 42 document informing him of this. The amount he has already paid will not be reimbursed.

Reimbursement of the administrative fee

The Immigration Office may be requested to reimburse a fee (or part of it) in the following cases:

  1. Fee paid by mistake (e.g. payment for a minor or a foreigner exempted from the obligation of paying the fee, double payment);
  2. Fee paid for an application submitted between 02/03/2015 and 26/06/2016;
  3. Increased part of the fee paid for an application submitted between 01/03/2017 and 02/01/2019. 

How to proceed?

  • Complete fully and legibly (capital letters) a "Request for reimbursement of the administrative fee" form (see below);
  • Sign the form (manual or digital signature);
  • Attach proof of payment of the fee for which reimbursement is requested;
  • Send the reimbursement request and proof of payment to remboursement@ibz.fgov.be (preferably in PDF format).

Warning

  • If the reimbursement request is for several fees, send one email per fee (one email = one reimbursement request form + one proof of payment);
  • If the fee reimbursement request form is incomplete or illegible, the Immigration Office will not process the request and will return the documents to the sender;
  • If the fee reimbursement request form is not signed, the Immigration Office will not process the request and will return the documents to the sender;
  • If the reimbursement request is sent without a form, without proof of payment or is sent to another address, the Immigration Office will not process the request and will return the documents to the sender;
  • If the person who applies for reimbursement of the fee is not the person who paid it, the reimbursement request must be accompanied by the following two documents: a) a signed authorization to reimburse the fee to another person (other than the person who paid the fee), and b) a copy of the identity or residency document of the person who paid the fee.

If the reimbursement request is justified, the Immigration Office will inform the applicant and initiate the reimbursement procedure. The actual reimbursement is carried out within 6 to 8 weeks. 

 

Forms to be used for reimbursement:

Request for reimbursement of the administrative fee paid by mistake (.docx)  (.pdf)
Request for reimbursement - Application between 02/03/2015 and 25/06/2016 (.docx)  (.pdf)
Request for reimbursement - Application between 01/03/2017 and 02/01/2019 (.docx)  (.pdf)
 

Legislative texts

• Article 1er/1 de la loi du 15/12/1980 sur l’accès au territoire, le séjour, l’établissement et l’éloignement des étrangers ;
• Article 1er/1, article 1er/1/1 et article 1/2 de l’arrêté royal sur l’accès au territoire, le séjour, l’établissement et l’éloignement des étrangers ;
• Arrêté royal du 08/06/2016 modifiant l’arrêté royal du 08/10/1981 sur l’accès au territoire, le séjour, l’établissement et l’éloignement des étrangers dispensant les étudiants et les chercheurs boursiers de la redevance (MB 16/06/2016).