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Administrative fee

Administrative fee

(2017-07-20)

The administrative fee covers the administrative cost of processing a visa D application (national long stay visa) or a residence application (for a stay of more than 3 months). However, certain applicants are exempted from payment of the fee due to their age or the purpose of their application.

The administrative fee is payable per person and per visa application. In other words, if an application concerns several people, each person who is not exempted from payment has to pay the fee. Moreover, if an applicant who is not exempted from payment submits several visa applications, he/she will need to pay the administrative fee on each occasion.

The administrative fee charged depends on the purpose of the visa application.

Proof of payment of the full administrative fee must be provided when the visa or residence application is submitted. Without this, the application cannot be taken into consideration.

If the visa application is rejected, the administrative fee is not reimbursed. However, if the fee is paid by mistake, you may ask the Immigration Office for reimbursement.

Fee waivers

The administrative fee is not payable if :

• you are aged under 18;
• you are a citizen of the European Union or of the European Economic Area applying for a registration certificate OR a Swiss citizen applying for a foreigner’s identity card (article 42, law of 15/12/1980);
• you are a family member of a citizen of the European Union or the European Economic Area applying for a residence permit OR a family member of a Swiss citizen applying for a foreigner’s identity card (article 42, law of 15/12/1980);
• you are a family member of a Belgian citizen who exercises or who has exercised his/her right of free movement, and are applying for a residence permit, ie. a family member of a Belgian citizen who is returning or has returned to Belgium after residing legally for more than 3 months in another member state of the European Union. However, in order to be exempted from payment of the fee, you must have been part of the household of this Belgian citizen in the other member state of the European Union (article 42, law of 15/12/1980);
• you are applying for asylum or subsidiary protection;
• you are applying to reside in Belgium as the spouse or partner of a foreigner to whom Belgium has granted refugee status or subsidiary protection (articles 10 or 10bis, law of 15/12/1980);
• you are applying to reside in Belgium as the father or mother of a foreigner who is aged under 18 and to whom Belgium has granted refugee status or subsidiary protection (articles 10 or 10bis, law of 15/12/1980);
• you are applying to reside more than 3 months in Belgium for medical reasons (article 9ter, law of 15/12/1980);

• you submit a formulaire-type (.pdf) - Standard form (Eng) (.pdf) / formulaire-type (.docx) - Standard form (Eng) (.docx) confirming that you receive a scholarship or fellowship from an authority or institution indicated in article 1er/1 of the royal decree of 08/10/1981 and are applying to reside more than 3 months in Belgium in order to study and/or carry out research (read more here)

• you are applying to reside in Belgium as the single handicapped child aged over 18 of a Belgian citizen or of a foreigner authorized to reside in Belgium for an unlimited period (card B, C, D, F or F+) or temporarily (card A or H). However, in order to be exempted from payment of the administrative fee, you need to submit a certificate issued by a doctor accredited by a Belgian embassy or consulate, indicating that you are unable to support yourself because of your handicap (articles 10, 10bis or 40ter, law of 15/12/1980);
• you are a beneficiary or family member of a beneficiary of the EEC-Turkey association agreement, signed on 12/09/1963 (= a Turkish citizen who comes to work in Belgium).

Fee payable

 

- Unless you are exempted from payment of the administrative fee, you need to pay 60 € when :

    • you are applying to reside more than 3 months in Belgium after having obtained long term resident status in another member state of the European Union (article 61/7, law of 15/12/1980);
    • you are applying for residence as the family member of a foreigner authorized to reside for more than 3 months in Belgium after having obtained long term resident status in another member state of the European Union. However, in order to be exempted from payment of the administrative fee, the applicant must have been part of the long-term resident’s household in this member state (articles 10 or 10bis, law of 15/12/1980).

- Unless you are exempted from payment of the administrative fee, you need to pay 200 € when :

    • you are applying for residence as the spouse or partner of a foreigner who is authorized to reside in Belgium for an unlimited period (card B, C, D, F or F+) (article 10, law of 15/12/1980);
    • you are applying for residence as the spouse or partner of a foreigner who has temporarily residence in Belgium (card A or H) (article 10bis, law of 15/12/1980);
      • you are applying for residence as the spouse, partner or non-handicapped descendent aged over 18 of a Belgian citizen who does not or has not exercised their right to free movement (Cf. definition in Exemptions) (article 40ter, law of 15/12/1980); 
    • you are applying for residence as the father or mother of a Belgian child aged under 18 (article 40ter, law of 15/12/1980);
    • you are applying to reside more than 3 months in Belgium in order to study in a higher education institution that is organized, recognized or subsidized by the public authorities (article 58, law of 15.12.1980);
    • you are applying for a change in status and this new status is subjected to an administrative charge of 200 €;
    • your right of residence is recognized by an international treaty, law or royal decree (article 10, §1,1°, law of 15/12/1980);
    • you meet the legal requirements to re-acquire Belgian nationality (article 10, §1, 2°, law of 15/12/1980);
    • you lost Belgian nationality on marriage or because your husband acquired a foreign nationality (article 10, §1,3°, law of 15/12/1980);
    • you left Belgium with a valid registration certificate issued within the framework of a family reunion procedure and are requesting a return visa.

- Unless you are exempted from payment of the administrative fee, you need to pay 350 € when:

    • you are applying to reside more than 3 months in Belgium in order to carry out professional activities, study in a private educational institution, carry out research, or for humanitarian reasons etc (articles 9, 9bis, 61/11 and 61/27, law of 15/12/1980 - article 25/2, Royal Decree of 08/10/1981);
    • you are applying for a change in status and this new status is subjected to an administrative fee of 350 €;
    • you are applying for authorization to return to Belgium after an absence of more than one year (article 19, §2, law of 15/12/1980 & Royal Decree of 07/08/1995);
    • you are applying to re-acquire long-term resident status after a long absence (article 19, §2, law of 15/12/1980);
    • you have left Belgium and wish to return, but your residence permit (card A, B, C, D or H) is no longer valid (return visa).

Who is authorized to pay the administrative fee?

The applicant or a third party.

How should the fee be paid?

The administrative fee must be paid in € (euros) into the bank account of SPF Intérieur, Office des étrangers, Chaussée d’Anvers 59B, 1000 Brussels.

IBAN: BE57 6792 0060 9235
BIC: PCHQBEBB
Bank: BPOST SA, Monnaie Centre (no number), 1000 Brussels

When making the payment, you must quote the applicant’s surname, first name, date of birth and nationality in the following format: SurnameFirstnameNationalityJJMMAAAA.

Example: FISCH Elena Morocco 28021981

Bank charges

The amount paid must cover both the administrative fee and any bank charges. Before paying the fee, you must ask the banking institution making the transfer how much the bank charges will amount to. The Immigration office will check whether the amount received fully covers the administrative fee.

When and where must the proof of payment of the administrative fee be provided?

Valid proof of payment of the full administrative fee must be provided when you submit your visa D application (at the Belgian diplomatic post or consulate) or residence application (at the town hall of your municipality of residence).

Example: If you have made a transfer, you should provide the relevant bank statement or a proof of transfer stamped by the post office.

If you do not provide proof of payment, your visa application will be deemed inadmissible and will not be examined. The diplomatic post or the town hall will give you an Annex 42 document informing you of this. You can of course return at a later date with proof of payment and resubmit your application.

If you provide valid proof of payment, but the amount paid is insufficient, the diplomatic post or the town hall will give you an Annex 43 document informing you of this. You then have 30 days in which to pay the amount still due and provide proof of payment. If you do not provide proof of payment of the amount still due within 30 days, your visa application will be deemed inadmissible and will not be examined. The diplomatic post or the town hall will give you an Annex 42 document informing you of this. The amount you have already paid will not be reimbursed.

When and how can reimbursement of the administrative fee be requested?

The administrative fee is not reimbursed if the visa application is refused or if you have not paid the amount still due within 30 days (annex 43).
However, reimbursement can be requested if the administrative fee has been paid by mistake. Should this be the case, you need to complete the “request for reimbursement of the administrative fee” form in capital letters and send it to remboursement@ibz.fgov.be. No other document and no documents sent to another email address will be taken into consideration.


Request reimbursement of administrative fee (docx)
Request reimbursement of administrative fee (pdf)

It is essential to enclose proof of payment(s) made by mistake.

If your reimbursement request is justified, the Immigration office will initiate the reimbursement procedure. It will take 6-9 weeks for the reimbursement to reach you.

Legislative texts

• Article 1er/1 de la loi du 15/12/1980 sur l’accès au territoire, le séjour, l’établissement et l’éloignement des étrangers ;
• Article 1er/1, article 1er/1/1 et article 1/2 de l’arrêté royal sur l’accès au territoire, le séjour, l’établissement et l’éloignement des étrangers ;
• Arrêté royal du 08/06/2016 modifiant l’arrêté royal du 08/10/1981 sur l’accès au territoire, le séjour, l’établissement et l’éloignement des étrangers dispensant les étudiants et les chercheurs boursiers de la redevance (MB 16/06/2016).